15. What insurance evidence should I request before chartering?

Request aircraft/operator insurance evidence and separately establish the broker’s insurance position. NBAA’s 2024 brokering guidance recommends reviewing operator coverage and obtaining appropriate additional-insured protection, with coverage adequacy assessed by a qualified insurance professional. (nbaa.org)

Ask your aviation insurance adviser to check:

• The named insured and relevant operating entity.
• Coverage of the proposed aircraft or applicable fleet.
• Policy dates and geographical scope.
• Liability limits and relevant exclusions.
• Whether the contracting customer should be added as an additional insured.
• The document or endorsement needed to evidence that status.
• Whether the buyer’s own non-owned-aircraft exposure requires attention.

Do not select a universal insurance limit from an online checklist. Ask the adviser to relate the requirement to the passengers, contracting entities, aircraft and itinerary.

Keep service-disruption questions separate: who pays for a substitute aircraft, a missed event or extra accommodation? Have the relevant adviser review those exposures rather than assuming that a large aviation-liability limit answers them.

Approval record: note who reviewed the evidence, when, what remains outstanding and whether a substitution requires another review.